19 Effective Business Communication Tools to Keep Your Team On Point

Communication is the critical component of any successful business. From sending emails to making phone calls to chatting with other employees in person, your company needs a way to communicate to make sure everything runs smoothly. Here are 20 business communication tools that can help you keep track of your team’s tasks and deadlines in this blog post.

You’ll learn how to send a quick email without having to type a word, call someone from a distance for just a few cents per minute, and even create a private chat room for your company to keep things confidential. You’ll also learn about video conferencing systems and other tools that will help you stay connected from anywhere in the world!

Top 19 Team Communication Tools for 2022

– Tools for Managing Projects

1. ProofHub

The following platforms are supported: Web, iOS, and Android.

The platform features: Subscription-based collaboration software ProofHub provides its users with a range of features to support project management, file sharing, Kanban boards – calendar, and task scheduling. This is the most influential business communication tool among many business communication tools. With built-in chat capabilities, project access control and tracking time allow employees to manage their workload efficiently. In addition, there are instant messaging tools for private conversations which can be accessed through mobile devices or computers.

Supported integrations include: Box, Dropbox, Google Calendar, Google Drive, Office 365, and FreshBooks.

Pricing:

1. Basic – $50 per month or $45 per month (billed annually)
2. Total Control – $99/month or $89/month (billed annually)
3. You can try it for free (no credit card required).

2. Filestage 

The following platforms are supported: Chrome, Windows, macOS, iOS, and Android.

The platform features: Task management platform Filestage is built for teams of any size. Your team uses a one-click approvals system to collaborate on project tasks, and workflow automation to comment, annotate, share, and download files. 

@mentions are the best way to identify other team members; Private comments keep confidential conversations within your team; Real-time collaboration lets you work together through live chat windows that span multiple devices so you can be productive wherever life takes you (or just come back later). Check out Crowdfunding for Startups: The Ultimate Guide to Raising Funds.

Supported integrations include: Dropbox, Google Drive, Slack, Trello, Basecamp, Asana, Fleep, Jira Software, Smartsheet, Wrike, Zoom.

Pricing: 

1. Free trial available, starts at 89 euros per month.

• Chat Tools for Real-Time Communication

3. Chanty

The following platforms are supported: Internet Explorer, Microsoft Windows, Mac OS X, iOS, and Android phones.

The platform features: Chanty offers team communication, task management, a team book hub to share your ideas with other project members in an easily accessible format. We also have audio, and video calls for face-to-face conversations and screen sharing to facilitate collaboration. 

Additionally, we allow pinned messages so you can keep track of what needs attention while leaving others unbothered by constantly checking back on those threads! This business communication tool is undoubtedly the most influential among the many business communication tools available!

Supported integrations include: Asana, Trello, Zapier, Google Drive, Dropbox, Onedrive, Github, Gitlab, Bitbucket, Mailchimp, Giphy.

Pricing: 

1. There is a monthly fee of $3 per user up to ten team members.

4. Microsoft Teams

The following platforms are supported: iOS, Android, and Web.

The platform features: Microsoft Teams email-style threaded conversations, voice/video conferencing, team chats & private discussions are all available. We also have open and customizable tabs for frequently used documents like spreadsheets and presentations (in case you forget where you left your laptop). You can also use us as a platform to showcase your product or company with an In-line animated GIF or mention someone in our @mentions feature!

Supported integrations include: Microsoft PowerPoint, Trello, Asana, Microsoft Office 365, Microsoft Planner, Skype for Business, Microsoft Excel, GitHub, SurveyMonkey, Zendesk, Cisco WebEx, Hootsuite, Microsoft OneNote, Microsoft Word, as well as others.

Pricing: 

1. A Microsoft Office 365 subscription includes Microsoft Teams for $5.00/month.

Supported integrations include: Google Docs, Microsoft Office 365, Microsoft SharePoint, Trello, and Zendesk.

5. Troop Messenger

Troop Messenger is a software that lets you share work-related information with your entire team, be it through instant messages or video conferencing. It helps to improve communication levels by putting all the necessary resources in one single interface.

It’s not just a pretty website with friendly UI and UX; it has many native and third-party integration options such as employee monitoring, attendance management systems, Google Drive, Dropbox, etc.

Troop Messenger is affordable, has a 7-day trial period, and features premium services. It offers the delivery models of SaaS (Self-Hosting), API, and Custom Application with its software available across platforms on Windows, Linux, MacOS X, Android, and iOS.

– Video & Voice Conferencing Tools

6. Zoom

The following platforms are supported: iOS, Android, and Web.

The platform features: Zoom software’s chatting and messaging, email invitations, scheduling meetings with co-workers or clients online, video conferencing in real time through Skype, and other apps like FaceTime. Among all the business communication tools, this is without a doubt the most influential!

Supported integrations include: Dropbox, HubSpot CRM, HubSpot Marketing, LeadMaster, Marketo, MS Office, Outlook, Salesforce Sales Cloud, Slack, Zapier, and Zendesk. You can read about the 20 best Kickstarter products available on the platform here.

Pricing:

1. An essential (free) subscription.
2. The Pro plan ($13.99/month/host).
3. The Business plan ($18.99/host, minimum of 10).
4. Pricing for enterprises ($18.99/month/host (min 100 hosts).

7. Skype

The following platforms are supported: Android, iOS, and Web.

The platform features: Skype has wait-list, chat, conferencing, instant messaging (IM), live/video conferencing, and voice mail. Voice mail is a telephone message left on your phone if you cannot receive an email. And yes! This service also integrates SMS messages into the inbox as well.

Supported integrations include: Microsoft Outlook, Bitium, Slack, and Dynamics CRM.

Pricing: 

1. Skype is free, but a premium account with additional features costs €3.49 per month (€4.01 including VAT).

– Tools for document collaboration

8. G Suite

The following platforms are supported: iOS, Android, and Web.

The platform features: Now that you’re using email and chat as your primary communication tools, it’s essential to understand how to archive, audit, and report those messages. You can also use G Suite services to customize the type of email address you have or even create one just for yourself if needed. 

Our service makes file storage easy with a secure cloud-based platform. @mentions built into Gmail conversations so users can be included in any conversation without having a separate account (that will automatically forward that person’s emails) help make communicating within large groups easy! We offer many other features like live / video conferencing, voice calls & instant messaging, all of which seamlessly integrate for optimal productivity when collaborating remotely. Learn more about what led Henry Ford to success as an entrepreneur.

Supported integrations include: Bitium, Google Mail, Google Calendar, and Zapier.

Pricing:

1. Basic G Suite is $5 per month per user or $50 per year plus tax.
2. The G Suite includes unlimited storage and a Vault: $10 per month or $120 per year plus tax.
3. Google Suite enterprise plan: $25 per user per month.
4. You can sign up for a free trial without a credit card.

9. Office 365

The following platforms are supported: iOS, Android, and Web.

The platform features: Out of all the business communication tools, Office 365 is by far the most popular! Because cloud collaboration is the ability to share files internally or externally, in addition to sharing through online meetings, voice, and video calls, as well as PC-to-PC calling. You could also use it for social networking and instant messaging. Calendar sharing capabilities are available with this platform too!

Supported integrations include: Box, Dropbox, LeadMaster, Microsoft Outlook, OneDrive, SharePoint, and VisitorTrack. Check out our Wefunder Review for more information on Things to Keep in Mind While Investing.

Pricing:

1. The Office 365 Business subscription costs $8.25 per user/month (billed annually) or $10 per user/month (billed monthly).
2. Office 365 Business Premium costs $12.50/user/month (billed annually) or $15/user/month (billed monthly).
3. Business Essentials: $5 per user/month on an annual basis or $6 per user/month per month.
4. You can sign up for a free trial without a credit card.

– Tools for the Knowledge Center

10. Taskworld

The following platforms are supported: iOS devices and the web.

The platform features: Tasks can get overwhelming, but they don’t need to be. Visual task boards, timelines, interactive dashboards, and information filtering make it easier to manage your tasks. Taskworld’s group chats feature makes scheduling easy as pie: instantly schedule private conversations with team members! You’ll also see real-time overviews of studies and the progress against them, so you know when something needs attention. 

Plus, there are automatic notifications that alert you about important messages from groups or individuals quickly without interrupting what’s happening on screen. I would say it’s the most popular of all business communication tools.

Supported integrations include: Google Apps, Dropbox, Google Calendar, GDrive, and Office 365.

Pricing:

1. $14.99 per month, per user (billed monthly).
2. A monthly fee of $10.99 per user (billed annually).
3. You can sign up for a free trial without a credit card.

11. Bloomfire

The following platforms are supported: Web and iOS devices.

The platform features: Bloomfire includes multimedia content sharing, content organization, analytics & reports, gamification, and many other features are included in the service. Multifunctional services like these will encourage users to stay engaged with your brand for a long time.

Supported integrations include: Box, Dropbox, Google Drive, Microsoft Office 365, Salesforce Sales Cloud, Slack, and Zendesk. Here’s a beginner’s guide to crowdfunding: What is Kickstarter?

Pricing:

1. Monthly cost: $575.00.
2. There is a free trial available.

– Tools for sharing files

12. OneDrive

The following platforms are supported: iOS, Android, and Web.

The platform features: Office Online is an online office suite that includes Word, PowerPoint, and Excel. This application is available on the Web in browsers like Chrome or Safari so that you can view documents from anywhere with internet access. The mobile version of Office works best if your device has a screen size of at least 10-inches (or 5-inches for Android devices). You can also quickly scan paper documents using the mobile app and upload them to your files for storage. 

Microsoft Office 365 gives you 1 TB of cloud storage space and a range of collaboration tools, including real-time co-authoring capabilities and document review features to increase productivity across team members.

Supported integrations include: Bitium, Google Mail, LeadMaster, Office 365, SharePoint, Slack, Trello, VisitorTrack, and Zapier.

Pricing:

1. User fee: $5.00/month (annual commitment)
2. $10 per user per month (annual commitment)
3. Available without a credit card (free trial)

13. MediaFire

The following platforms are supported: iOS, Android, and Web.

The platform features: You can download and share files up to 10GB free. You’ll have unlimited bandwidth, downloads, an easy-to-use file manager, and a direct download link for all your files through MediaFire. Bulk downloading is also an option with the service. With OneFile, you’ll get a one-time secure file sharing service, so you never have to worry about who’s re-accessing your private information!

Pricing:

1. Free: Basic.
2. Pro: 1 TB (1000 GB) $3.75/month billed annually, $5 month-to-month.
3. Business: Up to 100TB for $40/month billed quarterly or $50/month.

– Tools for Internal Communication

14. Jive

The following platforms are supported: Web and iOS devices.

The platform features: Activity streams include Facebook, Chatter, Yammer, and shared document collaboration. These enterprise content tools help employees stay connected with their work while enabling self-service access to business information. I would say Jive is the most popular of all business communication tools. Even they have fantastic social networking features that allow for real-time chat and private messaging between members of an organization.

Supported integrations include: Bitium, Box, Dropbox, Google Mail, Google Drive, JIRA, Salesforce Sales Cloud, Microsoft, Outlook, Microsoft Office 365, Microsoft, and SharePoint. You should be using these nine sites like GoFundMe right now!

Pricing:

1. The price for 1-99 users is $19.95 – $29.95.
2. Pricing for 100+ users: Custom pricing is available.
3. There is a free trial available (no credit card required).

15. Yammer

The following platforms are supported: iOS, Android, and Web.

The platform features: Enterprise microblogging, private or public groups, shared files and links, message tagging and content sharing, as well as automatic notifications, all these available on the Yammer software. Shared workspace for tasks tracking and collaboration. To-do list with prioritizing capabilities (highlighted items). 

Document management with user management capability (create/edit users from any device). Data export – import/export documents to collaborate on a more significant project across multiple teams or institutions. Email notifications for important breaking news such as company announcements or significant product launches could impact your day-to-day workflow in the field. 

Archive digital assets to preserve them long-term so you can still access them when needed even if they are no longer available through other channels like Google Drive storage service, which is only accessible by logging into an account once every 12 months before it expires without warning.

Supported integrations include: GitHub, Bitium, LeadMaster, Microsoft Office 365, OneDrive, SharePoint, Zapier, and Zendesk.

Pricing:

(Compatible with Office 365 plans)

1. Basic: $8.25 a month per user
2. Premium: $12.50 per user/month
3. The Essentials are $5.00 a month per user 

– Tool for Noise Reduction

16. Krisp.ai

The following platforms are supported: Mac and Windows.

The platform features: The noise-canceling microphone can remove background noises, the room, and acoustic echo during calls in real-time. It has bi-directional noise removal from both microphones and speakers. The mic also offers HD support while maintaining its pristine quality of audio feed. And what is more? When you get a ringing phone on speaker mode, calls are automatically put through to your conference call! Based on all these fantastic features, Krisp.ai is the most popular of all business communication tools.

Supported integrations include: Krisp noise reduction software can help any audio application, like conference calls, communication, or recording. It helps to adjust the volume of background noises and other variables to create a more focused sound. Click Here for 75 Business Tools for New Entrepreneurs.

Pricing: You can review all prices at krisp.ai/pricing

17. Ring Center 

RingCentral is a collaboration and communication software for businesses that lets you chat in real-time from any device or location, share links and files, create team group chats based on projects, themes,/departments. You can dial into video calls with just a click. If you’re tired of having all your emails scattered across various platforms like Google Drive and Box, or if you’re looking to streamline your team’s communications into shared conversations, tasks, etc., then RingCentral is the answer! 

In my opinion, it is the most popular business communication tool among many business communication tools due to all of its unique features.

18. Fuze

A “limited time” offer is how Fuze currently advertises its ability to have up to 1,000 participants during a video call. While this ability may be scaled up or down depending on the developers’ choice, it’s no telling when this capacity will disappear. 

Due to all of its unique features, it is among the most popular business communication tools. However, some negative reviews of the app are freezing and taking long times and other issues that could cause real snags in team collaboration.

19. Vonage

When it comes to features offered, Vonageandranks near andRingCentral. 

Vonage users are happy with the ease of use and the number of third-party integrations in their plans but were unsatisfied with customer service or two-year contracts that were hard to break. Some former customers also complained about billing errors that customer service took a long time to resolve. Others mention being promised they could cancel without penalty only for having a vast cancellation fee slapped on them at the end. 

Conclusion

So, there you go. Our list of tools that can boost effective team communication in every workplace environment is now out for review. And apart from this, there are many other business communication tools available in the market that can help you embrace and empower effective team communication within your projects or tasks. 

If we have missed something, though, and it is missing from our list – which is entirely possible because these things come up constantly – just comment on what we’ve included so far! We will appreciate your suggestions and feedback.

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